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Transcript Information

Official transcripts are required for each college, CEGEP, university, junior college or graduate school that applicants have attended. All postsecondary school transcripts are required. OMSAS does not require International Baccalaureate (IB) or Advanced Placement (AP) transcripts unless these courses satisfy a prerequisite. To be official, transcripts must be sent directly from the Registrar’s Office to OMSAS, be imprinted with the school’s seal and/or bear the appropriate signatures. OMSAS will not use transcripts sent by the applicant, nor undergraduate transcripts sent by graduate departments on behalf of the applicant.

Applicants should arrange with the registrar of their university to send a transcript of their marks to date directly to OMSAS (170 Research Lane, Guelph ON N1G 5E2) by October 1, 2010 (one copy only please).

Please note: It is not possible to notify applicants of any outstanding transcripts at the time of the deadline. OMSAS is prepared to receive applicants’ transcripts before their applications, but not before August 1, 2010.

Transfer credits, letter of permission credits and/or exchange program credits recorded on the transcript of another university cannot be accepted in place of the transcript from the university where the course was taken.

If the university/college that the applicant attended or is attending does not issue transcripts, the applicant must arrange with the Registrar’s Office to provide OMSAS with an official statement of attendance and/or degree granted, by the October 1 deadline.

It is the applicant’s responsibility to ensure that all transcripts and/or attendance statements are received at OMSAS by October 1, 2010.

Transcripts from Ontario Universities and Colleges

By completing the OUAC Transcript Request Form (TRF) and forwarding the appropriate fees, applicants authorize the OUAC to arrange for their official transcripts to be sent to OMSAS immediately, and they need not contact the Registrar’s Office directly. Applicants who have attended or are currently enrolled in an Ontario university must use the TRF with the application. Applicants who have attended an Ontario college may use this form. There are two exceptions:

1. Applicants cannot use the TRF to order transcripts from the Royal Military College of Canada.
2. Requests for transcripts from the following divisions or programs at the University of Toronto must be made directly to that division: Additional Qualifications Program (AQ) at OISE; Continuing Studies; Toronto School of Theology; and Woodsworth Pre-University Program.

Fees are $10 per transcript requested, with some exceptions. See the Transcript Request Form in the application. The transcript fees are non‑refundable. Receipt of the TRF by October 1, 2010, satisfies the transcript deadline requirement.

The OUAC will not be responsible for the refusal of any university to provide transcripts (e.g., delinquent accounts, incorrect identification). Should a university not provide the transcript, the applicant will be notified by the OUAC. If the applicant does not resolve these issues in a timely manner, the universities will not consider these transcripts upon their release.

Final Transcripts

At the end of the academic year, applicants who are still being considered for admission and who are currently attending university must arrange with their Registrar’s Office to forward a copy of their final transcript directly to OMSAS. Applicants should obtain a copy of the final transcript for their records and verify its accuracy. Applicants to The University of Western Ontario who fail to forward a transcript to OMSAS will be disqualified. A transcript of the current year’s December results is not required unless it is the applicant’s final term. Please note that applicants who attend Ontario universities must use the TRF to order final transcripts. Applicants can access this form by logging in to their submitted application using their User ID and password, and then selecting the appropriate link to access SAM.

Please note that the deadline for receipt of final transcripts is June 30, 2011. Receipt of the TRF by this date does not satisfy the deadline requirement.

Applicants who have completed the work for their degree should ask the university to indicate on the transcript that they are eligible for the degree or that it has been conferred.

Credentialing of Foreign Grades

Applicants, Canadian or non-Canadian, who have not met minimum course number criteria utilizing their Canadian or US data, and who require inclusion of their international education data, must have their foreign transcript assessed by World Education Services (WES).WES assessment greatly assists in the consideration of the application. Credentialing assessment means converting foreign academic credentials into their Ontario educational equivalents. Provision of the WES assessment does not replace the requirement for official transcripts.

Applicants should request that a course-by-course evaluation be reported for their foreign grades. The assessment will not be valid without an overall GPA. However, the admissions committees of the medical schools reserve the right to apply their own evaluation. WES evaluations must be sent directly to OMSAS by WES, and must be received by the application deadline, October 1, 2010.

Please note: OMSAS will continue to convert grades of courses taken at accredited universities in the United States and applicants do not require a WES assessment.

To contact WES by telephone, call 416‑972‑0070 or toll‑free 1‑866‑343‑0070, or visit their website at www.wes.org/ca/.